Office Administrator

Function

Finance and Administration

Location Gdańsk, Poland Reference Contract type Permanent Working time Full Time

Job Summary:

NAVBLUE, an Airbus Company, is currently seeking an Office Administrator to join our growing team. Reporting to the General Manager of the local office, this position is responsible for reception duties and office administrative support. Performs most office support duties; coordinates a range of services to assure efficient operation of the office.

Responsibilities:

• Receives and refers visitors and telephone callers in line with internal security procedures
• Provides professional customer service to all internal and external customers
• Responds to routine requests for information and refers more complex requests to appropriate staff members
• Opens and distributes mail. Handles shipping and receiving for the office
• Assembles relevant data, and compiles information as directed
• Has regular contact with suppliers, or company employees outside the immediate work area
• Supports travel arrangements for the employees
• Assures that office services such as coffee and tea, fruits, machine repair, building service and catered luncheons are provided as needed
• Arranges local hotel and transportation service agreements
• Maintains inventory of office supplies and orders office supplies, equipment, and services within prescribed procedures and contractual agreements
• Maintains records of administrative expenses
• Coordinates facilities needs such as office maintenance, furniture purchases, issuing of access badges, parking pass allocations and nameplates
• Issues conference cards and monitors data; mobile device support including monthly invoice review, hardware changes, plan changes support & support queries
• Manage meeting rooms bookings
• Completes other special projects or assignments
• Back up to Executive Admin Assistant when needed
• Supports OHS activities, documentation reviews, cooperates closely with OHS service provider

Required Skills/Experience:

Education:

• Completion of High School Diploma

Experience:

• Minimum 5 years administrative/secretarial experience

Knowledge, Skills, Demonstrated Capabilities & Competencies:

• Proven problem solving skills
• Able to work under minimal supervision and exercise independence and discretion
• Proactive, confident self-starter

Communication Skills):

• Effective interpersonal skills; adaptable to all levels of the organization
• Excellent communication skills (both written & verbal)

We offer:

• Stable employment based on a full-time job contract
• International working environment in a dynamic company
• Access to the latest knowledge and technologies enabling professional development
• Training and development possibilities
• Participating in international projects and international trips
• Competitive salary dependent on experience and qualifications
• Flexible working hours and work-from-home opportunities
• Private medical coverage for you and your family
• Sport card
• Life insurance for you and your family
• Co-funding for meals
• Employee Stock Ownership Plan

How to Apply:

We thank all applicants for applying. Only selected applicants will be contacted.

Navblue is committed to creating an environment and a culture where everyone feels like they belong no matter who they are or where they are from. We are committed to providing equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job. We do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national or ethnic origin, religion, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, record of offences, and basis of disability or any protected class. Accommodations will be available on request for candidates throughout the entire recruitment and selection process.

NAVBLUE is operating within the Airbus Helicopters Polska Structure.

About Us:

NAVBLUE, an Airbus Company, is a leading global provider of flight operations solutions, including aeronautical charts, navigation data solutions, flight planning, aircraft performance software (take-off/landing, weight and balance), and crew planning solutions. You’ll be able to shape the future of the digital aviation industry by working on several of the best in the industry flagship products enabling pilots, dispatchers, flight engineers and other aviation personnel on a daily basis to deliver safe, efficient, and reliable flight operations all over the world. You’ll have the opportunity to support millions of flights each year and help NAVBLUE customers maximize efficiency, reduce costs, ensure compliance with complex national and international safety regulations, and effectively deliver their services.

You’ll join a team with a focus on digital and collaborative innovation that is passionate and customer-focused. Over the last few years, Airbus has been supportive of various initiatives such as Going Digital, Performance Based Navigation Services, Air Traffic Management Modernization Programs, FlySmart on iOS and other digital projects related to new aircraft technologies; the launch of NAVBLUE was therefore a natural step to further develop its Flight Operations and Air Traffic Management Portfolio.

NAVBLUE is a fully owned subsidiary of Services by Airbus, fueled by the agility of Airbus ProSky and Navtech (acquired in 2016), and the pioneering spirit of Airbus, NAVBLUE was created in July 2016 with one mission: lead aviation into the digital age.

NAVBLUE is based in Hersham (UK), Cardiff (UK), Toulouse (France), Waterloo, ON (Canada), Bangkok (Thailand), Malmö (Sweden), and Gdańsk (Poland) with other offices all around the world.

The Future is Yours for the Taking: https://youtu.be/vdY6gYuceYY