Office Coordinator

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose™ – to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Key Responsibilities:

• Office Operations and Maintenance:
  • Managing and controlling office supplies and managing relationships with respective vendors and 3rd party providers (office supply, HSSE, couriers, vending, cleaning service, catering, Employee ID cards, furniture etc.), including invoices handling and PO issuance
  • Specifically, controlling the performance of the office cleaning company
  • Cooperating with IT to assure availability of IT equipment for new joiners
  • Managing ad-hoc employee’s request related to office space, office equipment performance, meeting organizations as well as ad-hoc office issues
  • Responsibility for administrative and office related tasks – handling post, documents, organizing events and meetings, catering, handling incoming calls
  • Cooperation with Communication Associate and GM’s assistant to assure smooth and efficient preparation of Management meetings and Town Halls
  • Other ad-hoc tasks belonging to Administration and Finance area

• Managing Reception:
  • Welcoming external and internal guests and managing their visits (room booking, communication, hotel and logistics if necessary)
  • Handling incoming and outgoing postal and courier shipments
  • Managing office entry cards and parking cards

• Scanning and Validation activities:
  • Performing preliminary invoice review according to the given guidelines
  • Scanning invoices into the ERP system
  • Performing OCR invoice validation
  • Preparing invoices for archiving and shipping
  • Supporting Accounts Payable to ensure timely invoice processing

Qualifications:

• Strong organizational, coordinating, and interpersonal skills
• Good time and workload management skills
• Diligence and attention to detail
• Strong partnership mindset
• Ability to work under pressure of time and meet deadlines
• Excellent communication and teamwork skills
• Capable of problem solving and conflict resolution
• Strong capability to prioritize and operate in a dynamic and demanding environment
• Ability to flexible work from the office depending on the need

Requirements:

• University degree (bachelor’s or equivalent/in progress)
• Fluency in English
• Very good MS Office skills
• Experience in coordination of the reception desk in an international company would be an advantage
• Experience in PTP processes in SSC/BPO environment would be an advantage
• Basic knowledge of SAP and/or OCR system would be a strong asset

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status