Group Project Coordinator

The Group IT Project Coordinator will be responsible for supporting IT projects/initiatives within the Stock Spirits Group organization. The main task of the Group IT Project Coordinator will be to support the activities of the project team. This role will report directly to other Project Managers and collaborate with various IT or business team members.

Group Project Coordinator

Job description

• Project support in terms of management and delivery of IT projects. Assisting in the project planning, scoping, budgeting, monitoring, and controling.
• Close collaboration with other project team members to ensure proper communication & relations within the project.
• Support in coordination and organization of project teamwork
• Assisting in managing relationships with external vendors, ensuring timely delivery of services and adherence to contractual agreements.
• Support in preparing and maintaining different project deliverables, such as documents, reports, project plans, communication plans, RAID logs, progress updates, etc.
• Assisting in the preparation of project status reports, metrics, and key performance indicators (KPIs) for project tracking and evaluation.
• Assisting in identifying potential project risks, analyzing their impact, and developing mitigation strategies.
• Monitoring project expenditures and assisting in budget management, ensuring projects stay within allocated resources.
• Scheduling and organizing project meetings, preparing meeting agendas, and documenting meeting minutes and action items.
• Identifying opportunities for process improvements, efficiency enhancements, and best practices within project management and IT team.

Our recquirements:

• Bachelors degree, preferably in IT or any Technical Specialization, business management, Project Management, or similar
• Good command of English (B2) - the ability to communicate verbally, read and write, produce documents, and communicate in professional contexts
• Experience with MS Office 365 tools
• Familiarity with project management methodologies such as Agile, Waterfall, or Scrum, and an understanding of their application in IT projects.
• Awareness of IT governance frameworks and best practices, such as ITIL
• Knowledge of project documentation practices, including creating project plans, progress reports, and risk assessments.
• Ability to manage multiple tasks simultaneously, meet deadlines, and prioritize
• High analytical skills - ability to identify issues, analyze situations, and propose solutions
• Positive energy and driveability to build strong and positive relationships, great facilitation skills, team player
• Willingness to learn, develop skills, and actively participate in projects
• Ability to get things done - high work ethic and integrity

Nice to have:

• Experience with JIRA, and Confluence is a plus
• First record of experience in IT Business Project Coordination or IT-related fields would be considered beneficial

Aplikuj

Consent to Processing of Personal Data

By clicking "Send", you agree to the processing by Stock Polska sp. z o.o. of your additional personal data, which you voluntarily provided in the recruitment application and during the recruitment process, for the purpose of conducting recruitment for the position indicated in the advertisement.

Withdrawal of Consent

At any time, you may withdraw your consent. Withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal.

Data Administrator

The administrator of your personal data is Stock Polska sp. z o.o., ul. Spółdzielcza 6, 20-402 Lublin (Stock Polska or we).

Types of Personal Data Processed

We process personal data contained in the recruitment application sent by you, as well as data provided by you and generated during the recruitment process (i.e., during recruitment meetings, competency tests), and also provided in the recommendation of our employee. Your personal data indicated in the Labor Code or in other specific laws (according to the requirements of the advertisement) are processed based on legal provisions or due to their necessity to take actions at your request before the conclusion of the contract (e.g., start date of work, remuneration) and providing them is necessary to participate in the recruitment. We conduct recruitments electronically solely through the recruitment system. Therefore, if you decide to apply to us, we require you to provide an email address. We may also process data contained on Linkedin. Other personal data (e.g., your image) are processed based on your voluntary consent, which you expressed by sending us your recruitment application, and providing them does not affect the possibility of participating in the recruitment.

Sensitive Data

During the recruitment process, we do not request the transfer of sensitive data referred to in art. 9 para. 1 of the GDPR, including health data. If you are a person with disabilities and you consider that providing health-related data is essential for the recruitment process, we will process this data based on legal provisions. In other situations, if you decide to provide sensitive data during the recruitment process, e.g., due to your particular situation, remember that we will only be able to process them if you give explicit consent to the processing of such sensitive data by us. Also, remember that providing this type of data, including health data, is voluntary.

Purpose, Basis, and Duration of Data Processing

We will process your data for the following purposes:

• Recruitment for the position indicated in your application, based on labor law provisions, the necessity to take actions at your request before the conclusion of the contract, our legitimate interest consisting in conducting and managing recruitment in the recruitment system concerning the email address, and in case of the need to repeat recruitment, or your consent in case of providing additional data, as well as verification of your statements contained in the application or submitted during the recruitment process, in particular your competencies, e.g., information about your knowledge and skills obtained based on competency tests, recommendations of our employee or collected from Linkedin, by us or our cooperating recruitment agency, in the performance of legal obligations or our legitimate interests; for the period necessary to conduct the recruitment process and select a candidate, and then for a period of 3 months, in case we need to repeat the recruitment;
• Recruitment for other similar positions at Stock Polska for a period of 1 year if you give us consent to include your data in our job candidate database; If you have participated or will participate in several recruitments and give consent for us to use the collected data for future recruitments, then - conducting such future recruitment, we can use all data collected about you - unless the one-year processing period based on the given consent has expired;
• In case of any disputes between you and Stock Polska, to assert claims and defend against claims, based on our legitimate interest generally for a period of 3 years from the end of recruitment, and longer if required by law.

Disclosure of Personal Data

Your personal data may be disclosed to entities processing data on behalf and on behalf of Stock Polska for the purpose of:

• Providing teleinformatics services such as hosting, delivery or maintenance of IT systems, in particular eRecruitment Solutions sp. z o.o.;
• Conducting recruitment processes - recruitment agencies;
• In case of giving consent to undergo a competency test, to suppliers of platforms enabling the solution of tests. We do not transfer your data outside the European Economic Area.

Rights Regarding Data Processing

You have the right to:

• Request access to your personal data, obtain a copy of them and receive information about the processing of your data by Stock Polska;
• Request a copy of personal data that you have provided to us and transfer it to you or another designated entity in a commonly used, machine-readable format if we process your data based on consent or to perform a contract;
• Request correction, deletion, or limitation of the processing of your personal data;
• Object for reasons related to your particular situation to the processing of your personal data based on our legitimate interests;
• Withdraw the consent given for the processing of personal data at any time. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal;
• File a complaint with the supervisory authority - the President of the Office for Personal Data Protection. Contact details of the supervisory authority are available on the website: https://uodo.gov.pl/pl/p/kontakt

Contact Information

For questions, withdrawal of consent, or to exercise your rights, send an email to GDPR@stockspirits.com or send a message by post to the address of Stock Polska headquarters provided above with the note "Legal Department".

Consent for Further Use of Data

If you want your data to be used for other recruitments conducted by Stock Polska, please indicate your consent below.