Executive/Team Assistant

Poland Information Technology (IT) Group Functions

Job Reference #

293873BR

City

Wroclaw

Job Type

Full Time

Your role

Are you detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you always one step ahead in knowing what comes next?

We are seeking for an experienced Executive Assistant interested also to develop a business management profile to provide support to the EMEA Technology Stream Lead. You should be a self-motivated, extremely well organized individual who takes initiative and enjoys working in a high-performance environment with a desire to proactively contribute to the business objectives.

We’re looking for an Executive Assistant to:

• proactively manage diary, scheduling/coordinating meetings, conference calls and video conferences across multiple time zones, liaising with assistants from multiple teams across our firm and ensuring forward planning for meetings, events and deliverables
• manage emails, reservations, travels
• provide organizational support, including order supplies, software and hardware; publications; maintain files (paper & electronic) and other confidential information.
• support the Operating Office with basic business manager tasks, as basic data analysis, organize material and process administrative tasks ( e.g. authorizations, maintaining DLs)
• assist with Finance Management (incl. invoices and expenses administrations)
• miscellaneous ad-hoc requests.

Your team

You’ll be working in the EMEA Technology Crew in Poland and play a key part in representing the Stream when dealing with senior stakeholders. Aligned with our team of Business Managers specialized in different topics which varies from financial administration to HC processing and general support.

Your expertise

• ideally you would have 5+ years of Executive Assistant experience, Global Wealth Management experience is beneficial although not essential
• proficient in Microsoft Office (Outlook, TEAMS, Word, PowerPoint, Excel, AmEx)
• confident in creating sophisticated PowerPoint Presentations
• resilient with the ability to prioritize and work under pressure with tight deadlines
• keen attention to detail, organized and able to seamlessly multitask
• proven written and verbal communication skills in English
• comfortable interacting with colleagues at all levels
• flexible, adaptable, can-do attitude
• able to work flexible hours, when needed

#LI-Hybrid

About us

UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

How we hire

We may request you to complete one or more assessments during the application process. Learn more

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that its our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?

Disclaimer / Policy Statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.