Administrative Assistant

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Boeing is the worlds largest aerospace company and leading manufacturer of commercial airplanes and defense, space, and security systems. We are engineers and technicians. We are skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, our customers, and the world!

An exciting opportunity has become available to join Boeing Poland as an Administrative Assistant , based on our offices in Warsaw Poland.

Profile Description:

• Maintains electronic calendars including, but not limited to: scheduling meetings and appointments, reserving conference rooms for internal on- and off-site conferences, external on- and off-site conferences, including client meetings and activities, as well as participating in the events themselves.

• Provides routine administrative support such as creating correspondence, maintaining staffing/contact lists, drafting agendas, maintaining meeting minutes, copying, scanning, and faxing.

• Completes project work as assigned which may require research, synthesizing data, and summarizing results.

• Plans, supports, and carries out logistics for internal and external meetings and events. Manage the entire arrangements, including budget responsibility, for conferences and meetings, for departments as well as for the entire office, including Annual kick-off, All Team meetings, Employee Appreciation Day, bring your kids to work day, and similar events.

• Responsible for all travel concerns of the office, including; local travel policies, point of contact with Travel service desk, being point of contact with local hotels. Coordinates domestic and international business travel arrangements in alignment with corporate travel policies.

• Professionally represents Boeing and management in interactions with visitors, vendors, guests of the company, and employees seeking assistance from the assigned business or service unit leaders and staff.

• Processes expense reports, reconciles charges and verifies payments to corporate credit cards.

• Responsible for administration of intranet material including local policies, instructions, calendar etc.

Position Requirements:

• Previous experience in similar position.

• Bachelors Degree or equivalent or higher.

• Proven experience in organizing business travels, external meetings and events etc.

• Solid communicator, fluent in both written and verbal English.

• MS Office: PowerPoint, Outlook and another MS products experience.

Preferred Qualifications:

• Excellent oral & written communication.

• Experience effectively communicating and collaborating on multi-discipline teams.

At Boeing, we care deeply about the wellbeing of every employee. Some of the benefits open to you include:

• Market competitive salary and incentive/bonus program.

• Flexibility to work in a hybrid model.

• Flexible working hours.

• Additional paid days off for Winter Break (December 24th-January 1st).

• Professional skills development via educational assistance program and certification.

• Medical Plan (Medicover) and life insurance (Warta S.A.) for you and your Family.

• Employee Pension Scheme (PPE).

• Benefit from Employee Recognition Program.

• Enjoy and build a friendly and inclusive atmosphere in workplace.

• Cooperate and exchange knowledge with world class global engineering team.

Important information regarding this requisition: This requisition is for a locally hired position in POLAND. Candidates must have current legal authorization to live and work in Poland. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.

Relocation: This position does not offers relocation based on candidate eligibility.

On Saturday, 12 March 2022, the President of the Republic of Poland signed a law to assist citizens of Ukraine in connection with the armed conflict in that country. As part of this law, Ukrainian refugees in Poland benefit from access to the Polish labor market. Boeing welcomes applications from Ukrainian refugees who are seeking employment in Poland.

Typical Education/Experience:
Education/experience typically acquired through advanced technical education from an accredited course of study in engineering, computer science, mathematics, physics or chemistry (e.g. Bachelor) and typically 5 or more years related work experience or an equivalent combination of technical education and experience (e.g. PhD, Master +3 years related work experience).

Equal Opportunity Employer:

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.